Procurement method
Document the applicable procedure and deviations.
EU grant compliance & expenditure control
Prevent compliance issues before they become financial findings.
GrantOptic helps teams assess planned costs, document procurement decisions, route approvals and review actual expenditure before donor reporting.
Built for organisations managing complex donor-funded projects.
GrantOptic / Request reviewIllustrative example
IT equipment for regional project offices
Proposed expenditure · GO-2026-018
Proposed amount€18,500
Budget lineEquipment & supplies
Eligibility periodWithin project period
VAT treatmentReview required
ProcurementConfirm method
Approval stageAwaiting finance review
Assessment: clarification required before procurement initiation. Final eligibility remains subject to applicable rules and review.
Small gaps. Significant consequences.
Grant decisions are often spread across emails, spreadsheets, accounting systems and paper files.
VAT treatment
Check recoverability and contract-specific treatment.
Budget availability
Compare proposed commitments with available budget.
Eligibility period
Verify relevant dates against grant conditions.
Supporting evidence
Record references and outstanding documentation.
Double funding
Flag potential overlap for human investigation.
A compliance-control layer across the expenditure lifecycle.
A consistent process from planned cost to reporting readiness.
01 / PLAN
Plan
Register proposed expenditure and its project purpose.
02 / ASSESS
Assess
Apply configured checks and route approvals.
03 / DOCUMENT
Document
Record the procurement outcome from existing systems.
04 / REVIEW
Review
Compare actual expenditure before donor reporting.
Procurement execution, accounting and payments remain in your existing systems.
Designed for accountable teams.
Keep professional judgement visible at every step.
Pre-spending controls
Assess proposed costs, budget availability, timing and configured eligibility criteria.
Procurement follow-up
Record procedures, declarations, evaluation outcomes and supporting references.
After-spending review
Compare invoices, payments, classifications and approved plans.
Financial findings
Separate potential exposure from confirmed adjustments and track corrective actions.
Metadata-first evidence
Maintain document references without duplicating every invoice and contract.
Rule transparency
Reference the source, version and applicability of each configured rule.
Strengthen compliance before the next financial report.
Explore how structured checks, review workflows and audit trails can support your team.